Providing clean vendor information by properly closing Purchase Orders
It's not unusual for a Purchase Order (PO) to be left open in Dynamics GP due to a vendor's inability to deliver goods. However, when the time comes to close an incomplete PO, too many users simply change the PO line quantity to match the quantity delivered and close the PO. The problem with this process is that it reduces visibility into the performance of a vendor. By changing the quantity ordered there is no way to track the fact that the vendor didn't deliver goods.
A better way to close a PO is to put any undelivered amounts in the quantity canceled line. This makes performance information available to SmartLists and Excel reports, making it possible to analyze the performance of a vendor over time. As an example, an analysis may show that it may make sense for a firm to pay a little more to a reliable supplier instead of dealing with the frustration of product outages.
In this recipe, we'll look at the right way to...
