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Corporate Learning with Moodle Workplace
Corporate Learning with Moodle Workplace

Corporate Learning with Moodle Workplace: Explore concepts, implementation, and strategies for adopting Moodle Workplace in your organization

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Corporate Learning with Moodle Workplace

Chapter 2: Working with Moodle Workplace

Moodle Workplace is 100% compatible with standard Moodle, also known as Moodle Core. The focus of this book is the delta between Workplace and Core, plus a range of critical concepts that you need for setting up and managing a professional learning environment for workplace learning.

Before we get started, it is helpful to cover some essential elements that you will be using when working with Moodle Workplace and also throughout the book. You will learn about the key players in Workplace, their roles, their responsibilities, and what functions they have in your setup. Also, you will learn about the important user interface interactions, and finally, you will learn about different help sources, both built-in and external.

While Moodle Workplace is very intuitive, it is highly recommended that you familiarize yourself with the basic workings since they are used consistently throughout the book.

We will cover the following topics:

...

Knowing your Workplace stakeholders

In a typical Workplace learning environment, you have the following key players and their responsibilities (roles) in Moodle Workplace:

Most of the preceding stakeholders should be self-explanatory. However, there are two roles that deserve some further explanation due to their Moodle-esque idiosyncrasies: manager and trainer:

  • Manager is a role in Moodle that is distinct from the aforementioned general and department managers. Users with the manager role can access courses and modify them; they usually do not participate in these courses. Manager and department lead are extra permissions granted in positions, which are explained in detail in Chapter 4, Tenants, Organizations, and Teams.
  • Moodle distinguishes between a trainer with editing rights (content authoring) and a trainer without editing rights (content delivery). For legacy reasons, these roles are called trainer and non-editing trainer, respectively...

Interacting with the Workplace user interface

If you are familiar with standard Moodle, you will feel in familiar territory when using Moodle Workplace. However, Moodle has developed a more advanced and modern user interface for Workplace, which you will see in this section.

Once logged in or authenticated with Workplace, the dashboard is shown. As always in Moodle, functionality is only available when it is activated and configured, and the respective user has the correct permissions to make use of the feature. Here, you see a sample dashboard where the user has completed 33% of the Onboarding Marketing program and hasn't commenced with the Health & Safety 01 course:

Figure 2.1 – Sample dashboard

There are four important types of elements you should familiarize yourself with, since these are used throughout Moodle Workplace:

  • General user elements and actions
  • Header elements
  • Dashboard
  • Course navigation

Let&apos...

Getting help

There are a number of sources where you and your users can get assistance when working with Moodle Workplace. By default, a number of "user tours" have been configured that are displayed the first time a user navigates to certain pages. For instance, you will see the following message when you visit the dashboard for the first time:

Figure 2.14 – Moodle dashboard tour

As an administrator, you have the ability to create your own user tours. More details on this standard Moodle feature can be found at docs.moodle.org/en/User_tours.

Throughout Moodle Workplace, you can see the little Help icon beside individual configuration options. Upon selection, a little balloon will pop up displaying context-sensitive help, like so:

Figure 2.15 – Moodle built-in help

The Moodle community is growing continuously and, at the time of writing, has well over 1 million registered users (yes, 1 million!), of which...

Summary

In this chapter, we covered some essential elements that you will be using when working with Moodle Workplace and also throughout the book. You learned about the roles and responsibilities of the key stakeholders in Workplace. You further became familiar with the Workplace user interface, namely general user elements and actions, header elements, the dashboard, and course navigation. Finally, you learned about different help sources, both built-in and external.

Throughout this chapter, several core concepts, such as users, courses, and roles, among others, were mentioned without further explanation and, to a degree, taken for granted. If Moodle is all new to you, do not worry. You will be learning the key concepts of users, courses, roles, and any associated constructs in the Moodle primer in the next chapter. Once this has been dealt with, we can finally start working with the Moodle Workplace-specific features.

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Key benefits

  • Deliver effective training and professional development programs at the organizational level
  • Automate various learning processes in your organization such as onboarding, compliance, and reporting
  • Manage distance learning programs, online seminars, and assessments locally as well as globally

Description

Moodle Workplace is a comprehensive extension to Standard Moodle, the world's most used learning management system (LMS) platform, empowering millions of learners worldwide. Moodle Workplace is suitable for businesses and organizations, from small enterprises to global corporations. Corporate Learning with Moodle Workplace is a comprehensive introduction to this latest product from Moodle, which facilitates collaborative learning in enterprises and larger teams. Complete with detailed descriptions, a variety of diagrams, and real working examples, this easy-to-follow guide will teach you everything you need to know to manage a Moodle Workplace system. You’ll learn how to manage your users along reporting lines and organize them in to tenants, organizations, positions, job assignments, and teams, before setting up typical HR processes such as induction, compliance, and reporting. Filled with real-world examples, the book covers blended and offline scenarios, including appointments and the Moodle Workplace mobile app. By the end of this Moodle book, you’ll have learned how to fully manage a Moodle Workplace instance.

Who is this book for?

This book is for workplace administrators in a technical, organizational or pedagogical capacity. Managers who lead teams in the workplace, especially HR, will also find this book useful, as will learners who use Moodle Workplace for their continuous professional development. Prior exposure to the Moodle platform will help you follow the examples more easily.

What you will learn

  • Understand the Moodle Workplace business model
  • Support multiple business entities using multi-tenancy, organizations, positions, job assignments, and teams
  • Explore best practices for organizing typical HR processes such as onboarding, compliance, and reporting
  • Automate business workflows using dynamic rules and migrations
  • Support blended and offline learning via seminar management and the Workplace app
  • Incentivize skill development and learning through certificates, competencies, and badges
  • Customize Moodle Workplace to reflect an organization s corporate identity
  • Familiarize yourself with Moodle Workplace Web services
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Length: 358 pages
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Language : English
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Table of Contents

13 Chapters
Chapter 1: What Is Moodle Workplace? Chevron down icon Chevron up icon
Chapter 2: Working with Moodle Workplace Chevron down icon Chevron up icon
Chapter 3: Exploring Moodle Courses, Users, and Roles Chevron down icon Chevron up icon
Chapter 4: Tenants, Organizations, and Teams Chevron down icon Chevron up icon
Chapter 5: Automation and Dynamic Rules Chevron down icon Chevron up icon
Chapter 6: Onboarding and Compliance Chevron down icon Chevron up icon
Chapter 7: Skills and Incentives Chevron down icon Chevron up icon
Chapter 8: Generating Custom Reports Chevron down icon Chevron up icon
Chapter 9: Seminar Management Chevron down icon Chevron up icon
Chapter 10: Mobile Learning Chevron down icon Chevron up icon
Chapter 11: Corporate Identity Chevron down icon Chevron up icon
Chapter 12: Migrations Chevron down icon Chevron up icon
Other Books You May Enjoy Chevron down icon Chevron up icon

Customer reviews

Rating distribution
Full star icon Full star icon Full star icon Full star icon Full star icon 5
(2 Ratings)
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1 star 0%
Susan Nash Feb 28, 2021
Full star icon Full star icon Full star icon Full star icon Full star icon 5
Moodle Workplace is perfect for the way people work today. In a single platform, you can set up onboarding, compliance training, group brand-building projects, team projects, webinars, and collaboration. The advantage of Moodle Workplace over simply building your own solution with standard Moodle is that Moodle Workplace has built a framework that allows you to quickly set up your business-related tasks.Author Alex Buchner helps you get started quickly and effectively. If you’re familiar with Moodle as it is used for an educational institution, you’ll immediately notice that some of the terms have been used to give the platform a business feel. Individual users are “tenants” which evokes the feeling of a building with physical office space where you can arrange the workers. The decision by the makers for Workplace Moodle to trigger a visual image of a single building may be a bit ill-advised, given the distributed workplace and the very real possibility that post-COVID, many companies will choose not to pay high rents but will encourage working from home as much as feasible and practical. For Minecraft devotees, the open-world sandbox aspect is an exciting one, and the prospect of building a training and collaboration world with Moodle Workplace is exciting.Moodle Workplace does not replace Moodle. Instead it consists of a series of plug-ins that sit on top of the Moodle platform. In this sense, it’s a customization and the downside is that any inherent limitations in Moodle will be present in Moodle Workplace as well. Some of the plug-ins are Totara Learn-developed plug-ins, so if there are aspects of Totara that you do not like, you’ll need to learn to live with them, at least until Moodle 4.0, and then all bets are off. Another limitation is the fact that it’s not available for your own on-premise download. Instead, you must work through an authorized Moodle Partner. They can be expensive.That said, the biggest advantage of using Moodle Workplace vs another solution is a quick learning curve for Moodle users, customizable appearance, and rapid deployment. Further, Workplace Moodle has made an effort to integrate with other databases or systems. For example, many companies currently use AEP for their payroll functions as well as compliance, workforce development record-keeping.For a developer or instructional designer who is used to using Moodle with educational institutions, it will be intuitive to use Workplace Moodle to set up training modules that include the content as well as assessment.The self-enrollment function for both synchronous and asynchronous training events eliminates the need for associations and professional societies with external members to use something like EventBrite. Being able to integrate the webconferencing function (Big Blue Button, for example), makes it possible to do everything from within Moodle and not have to exit in order to set up a separate meeting with Zoom, Teams, BlueJeans, RingCentral, etc.Buchner’s text goes into detail about how to set up the following: --training with assessment --training with automatic generation of badges and/or certificates --designing badges and certificates --collaborative projects with team members from different groups / locations --brand-building exercisesBuchner does not go into as much detail as he could about one of Moodle’s big advantages. Although the file sizes are limited, Moodle does and can function as a content management system as well as a learning management system. The choice whether to archive and create repositories in the cloud-based Moodle site, or to create a portal to one’s own storage / repositories is one that the user will make. But, the bottom line is the same: Workplace Moodle (as well as regular Moodle) can help you map your training path and the objects used in conjunction with it, and to do so with maximum flexibility and re-useability.
Amazon Verified review Amazon
Smita Shinde Mar 08, 2021
Full star icon Full star icon Full star icon Full star icon Full star icon 5
I absolutely enjoyed reading this book. What I liked about the book is the logical structured approach.Starting with basics in Part 1 where the emphasis is on explaining the basic concepts in the LMS world, comparison with the other industry siblings and then brilliantly bring it back to the Moodle workplace.Part 2: Data, Process and Workflows; covers knowledge on available features and tools that will aid the users to optimize their learning management workflow. I personal liked the modules on multi-tenancy, custom reporting, and automation rules.Part 3 – Technical tools, at a high-level, deals with how you can adapt to the Moodle workplace inline with your business goals and needs.Whether you are a beginner or an advance user, this book is for everyone who wants to understand Moodle workplace administration. I would strongly recommend this book, unlike most of the technical books, “I found this book well-written, through and very practical”.
Amazon Verified review Amazon
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