Why sending attachments is bad
In general, sending attachments is inefficient and less secure. The same problems exist with a file posted in a group chat. Here are the problems:
- Once you send an attachment, you lose control. The recipients can do whatever they want with the file.
- When you receive the edited files back, you need to combine them into a single file – which is extra work for you (hands versus brain).
- Scrolling each file to find changes and then copy-pasting is also error-prone as you may miss some of the changes and not copy-paste them at all. Of course, you can use the Compare (if Track Changes is off) or Combine (if Track Changes is on) function in Word on each pair of documents. If there are many contributors, even this process becomes tedious.
- After multiple iterations with attachments, people do not know where the latest version is.
- If you try to protect files by using passwords, you need to share the passwords with recipients of...
