Planning and Configuring Retention Policies

Retention policies in Microsoft 365 help manage the retention and deletion of data stored across various locations, ensuring compliance with industry standards and organizational guidelines. For Microsoft Teams, it is important to align retention policies with both external regulatory requirements and internal practices to guarantee that data is kept for the necessary duration without exceeding these limits.

With Teams retention policies, organizations can achieve retention goals such as the following:

• Keep chat and channel messages for a specific period, after which no further action is taken (messages just cannot be deleted during the retention period)
• Preserve chat and channel messages for a set timeframe before automatically deleting them
• Delete chat and channel messages after a predetermined period

In the context of Teams, private chat data is stored in the individual Exchange mailboxes of each participant,...